Participants and Ethics
Department of Psychology
For Department of Psychology & Neuroscience Researchers
Researchers who wish to access the Subject Pool (SONA) must read the Guidelines describing the procedures required for research review and subject pool access, before any request is made to the Ethics Committee.
New requirements stipulate that Honours thesis research involving human participants be reviewed at first at the departmental level, followed by the University REB. When a student project involves more than minimal risk, see Section 1.C1 of the TCPS 2--2nd edition of Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans, evidence must be provided that a Dalhousie University (or affiliated) Research Ethics Board (REB) has approved its procedures.
Information and forms for University Research Review, required for all faculty, graduate, and undergraduate thesis related research, are available through Dalhousie University Research Ethics Services.
Continuing projects must be renewed by the anniversary date. Only approved project codes are eligible to access the subject pool and will be listed on the web for participant sign up. Please provide a PDF of the relevant REB renewal letter to email@example.com.
All correspondence on an approved study MUST have the departmental reference code in the subject line and on forms.
firstname.lastname@example.org -- In lieu of a signature, the submission MUST be emailed from the supervisor’s email. For honours project review, an electronic copy of the complete submission package (submission form and appendices) must be submitted as a single electronic file in MS Word or in PDF format. This single file should be named: "REB Submission (Student last name)" and submitted by electronic mail attachment or Dalhousie File Exchange (https://filedrop.dal.ca) to: email@example.com
Submissions must be sent to
For ANY changes to a study, please fill in the Sona Add/Amendment form and submit via email to firstname.lastname@example.org. Remember, making any changes to your study on Sona automatically disables it until reapproved. Always provide the departmental reference code.
HONOURS Thesis Research
Effective immediately, undergraduate honours thesis research involving humans must receive Research Ethics Board approval as per the Tri Council Policy Statement (TCPS) Ethical Conduct for Research Involving Humans and the University Policy on the Ethical Conduct of Research Involving Humans (May 2012) AFTER having been reviewed by the Department of Psychology & Neuroscience Human Research Participants & Ethics Committee.
a. The (minimal risk) research ethics application is submitted by honours students to the department research ethics committee. It is recommended that students use the Undergraduate Student Submission form, available on the Research Ethics website, since this is the form that the Research Ethics Boards will require. Submissions must be made as ONE (1) PDF document, named REB Submission (Student Last Name). For larger documents, please use Dalhousie File Exchange (https://filedrop.dal.ca/) to: email@example.com
ii. The department research ethics committee reviews the application and communicates with the applicant/supervisor regarding required revisions (as applicable).
iii. The department research ethics chair recommends the revised application for approval to the University REB (through Research Ethics, by signing the student's REB submission form). The student submits the most recent version of the application to Research Ethics (see submission instructions below).
iv. The Research Ethics Board reviews the application through a delegated process and communicates with the applicant and supervisor regarding revisions and/or approval.
v. No research with human participants may be conducted until the applicant receives a notice of approval from the University Research Ethics Board.
vi. Upon completion of the research, the honours student must submit a final report to the Research Ethics Board to close his/her ethics file with the University.
Undergraduate honours thesis minimal risk research that has received review and approval from a department level research ethics committee will undergo a streamlined delegated review at the Research Ethics Board level.
Undergraduate honours thesis research that has not received review and approval from a department level research ethics committee, and all non-minimal risk research, must be submitted directly to the Research Ethics office and will undergo the standard review process.
An undergraduate student submission form has been developed and is available on the Research Ethics website. The submission form includes a template consent form to assist student researchers in developing this important document. The submission form is supplemented by instructions on what to include in each section in Guidance for Submitting an Application for Research Ethics Review - Undergraduate Students. This will be an important reference document for student researchers.
Student researchers are strongly encouraged to complete the online research ethics (TCPS) tutorial, Course on Research Ethics (CORE) at: http://www.pre.ethics.gc.ca/eng/education/tutorial-didacticiel/ .
Submission Instructions to University Research Ethics
Research Ethics will pilot an electronic submission process for undergraduate students this year in an additional effort to increase the timeliness of REB responses to undergraduate researchers as well as to minimize the number of paper copies that must be submitted. The following is an excerpt of the submission instructions from the Guidance for Submitting an Application for Research Ethics Review – Undergraduate Students:
The submission form and associated attachments must be submitted in two formats, both of which must be received for the submission to be considered complete:
A hard copy of the completed, signed submission form, including appendices, must be submitted to:
Dalhousie Research Ethics
Henry Hicks Academic Administration Building, Suite 231
6299 South Street, Halifax, NS, B3H 4R2
The submission must have pages numbered sequentially and may be double-sided.
An electronic copy of the complete submission package (submission form and appendices) must be submitted as a single electronic file in MS Word or in PDF format. This single file should be named: "REB Submission (Student last name)" and submitted by electronic mail attachment or Dalhousie File Exchange (https://filedrop.dal.ca/) to: firstname.lastname@example.org
Incomplete applications will not be reviewed.
What to include:
Your submission must include a hard copy and an electronic copy of the submission form as well as the following appendices (if applicable); each appendix must be clearly labeled:
All pages in the application must be numbered sequentially from start to finish including any appendices submitted with the application.
This enables the reviewers to reference their comments, making revisions easier.
. Recruitment Documents (posters, verbal scripts, online postings, invitations to participate, etc.)
. Screening Documents
. Consent Forms
. Research Instruments (questionnaires, surveys, interview or focus group questions, etc.)
. Debriefing Forms
. Permission Letters (Aboriginal Band Council, School Board, director of a long-term care facility)
Text must be in a font size that is no smaller than 11 pts.
Complete all sections of the application form. If a section is not relevant to your proposed research, please indicate "not applicable".